Employee Management
- Centralise employee files
- Ensure privacy and security
- Smooth HR processes
- Encourage self-service
Benefits:
• Seamless data security Give your entire organisation peace of mind when you protect sensitive employee information with secure access rights and data encryption. Remain fully GDPR compliant.
• Go entirely paperless Digitise your paper records and eliminate disorganised shared drives, once and for all. Organise all records in one secure home and retrieve critical information in a heartbeat.
• Work from anywhere Access documents on demand and on any device. Perfect for on the go, different office locations or remote working. Work isn’t somewhere you go to, it’s something you do.
• Encourage self-service Make significant strides in empowering individual employees, managers and HR colleagues with powerful self-service capabilities.
Smart Document Control
- Secure documents
- Flexible, mobile access
- Productive collaboration
- Automatic processes
Benefits:
• Centrally capture, archive and retrieve business documents of all types.
• Tightly control access permissions for maximum security and confidentiality.
• Retrieve, edit and share documents in a browser, regardless of location.
• Automate assignments and monitor due dates.
• Obtain approvals via digital workflows
• Track decisions with digital stamps and annotations
• Easily comply with data protection and retention policies
Invoicing Processing
- Rapid, accurate capture from all different sources
- Seamless, automated workflow from capture to approval to post-back
- Secure and searchable archive.
Benefits:
• Automatically digitize and read incoming invoices and match them to purchase orders.
• Approve workflows to accelerate the process based on your business rules.
• Review and approve invoices via any mobile device.
• Record approved and GL coded invoices back to your accounting or ERP system through a simple export process.
• Maintain a secure, organized and searchable invoice archive for audits and budget planning.
Electronic Signature
- Electronic signatures ensure authenticity and security within a DocuWare workflow.
Benefits:
• Collect the electronic signatures for a document from all relevant employees right from one workflow.
• Select advanced or qualified security levels for the signature according to your requirements.
• Retrieve, edit and share documents in a browser, regardless of location.
• Store the certificates for a signature centrally with the external service provider so that they can be retrieved at any time.
• Ensure an audit trail for adherence to state, federal and international compliance standards.